JOURNAL OF THE CITY COUNCIL                    Special Session – October 23, 2007

COUNCIL & STAFF PRESENT:

Martha Rowe                         Mayor

Jill McCord                             Mayor Pro Tem

Tom Mayer                             Council Member

Aaron Rodgerson                 Council Member

Mari Macomber                     City Manager

Kris McKim                            Assistant City Manager

Sarah Halstead                     Deputy City Clerk

John Buckwalter                    City Engineer

Absent:

Jeff Newton                            Council Member

The City Council of the City of Kirksville, Missouri, met in a Special Session on Tuesday, October 16, 2007, at 5:15p.m. in the City Hall Council Chambers.

ACTION PRESENTATIONS

Bill No. 2007-47                                                                                           [Resolution No. R10-23-557]

WHEREAS, the City of Kirksville is an expanding city in the growing county of Adair, and

WHEREAS, the City deems it necessary to improve a public park to serve its citizens as well as the traveling public.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF KIRKSVILLE, as follows:

   1.      That a project application be prepared and submitted to the Department of Natural Resources, Division of State Park’s Grants Management Section for the Land and Water Conservation Fund (LWCF) Grant Round FY08.

2.      The Mayor and City Manager be authorized, and hereby authorize those persons listed below to sign and execute the necessary documents for forwarding the project proposal application for a grant-in-aid under the Land & Water Conservation Fund.  These persons are also hereby authorized to sign the project agreement, subsequent amendments, and other necessary documents between the City of Kirksville and the State of Missouri.

3.      If a grant is awarded, the City of Kirksville accepts all responsibilities under the Land & Water Conservation Fund regulations.  This includes, but is not limited to, project site to be protected by the LWCF rules and regulations in perpetuity, maintenance of the park for public outdoor recreation purposes, compliance with the provisions of Title VI of the Civil Rights Act of 1964, underground wiring of all telephone and electrical wires under 15 KV within the park both under this project and in the future, provisions of facilities which are accessible to and usable by people with special needs.

Council Member McCord moved to approve Bill No. 2007-47; seconded by Council Member Mayer.

Assistant City Manager, Kris McKim, explained that this resolution is very similar to one passed last year allowing the City to apply for a DNR Land and Water Conservation Grant.  McKim stated that the Department of Natural Resources requires a resolution that shows the Council knows the City is applying for the grant, the Council knows what project is being applied for, and that the City Council supports the City’s application.  McKim stated this same grant allowed the City to move forward with the Amphitheater and the Skate Park in the past, and this year it would be used for the Soccer Field Development and pond at the North Park Complex.  There are other items proposed, as well, and the total budget would come to approximately $150,000 for the total project, which would bring the total under the award amount.  McKim said that the awarded amount cannot go over $75,000, and can only pay for forty-five percent (45%) of the total project. 

Council Member Mayer asked about prior applications, how many had been awarded to the City, and how likely the City was to receive it this year.  Macomber stated that the City has not always applied for this grant, but based on the criteria used by the DNR the Staff felt this year would be a good year to apply again.  The Staff felt that not having any public soccer fields would give them an advantage, and felt it would be worthwhile to put the effort into the grant application.

McKim said that the grant application had to be submitted to the State by November 5, 2007, and the City would have to match fifty-five percent(55%) of the total budget.  The projected amount of $82,000 would come from what has been set aside in the Capital Plan or in-kind to lower that number.  Macomber stated that the community might be asked for support as well.

The motion carried by the following vote: Mayor Rowe – aye; Council Members:  Mayer – aye; McCord – aye; Newton – absent; Rodgerson – aye.  Ayes – 4; Nays – none; Absent –1.

Adjournment

Council Member Mayer moved to adjourn to a Study Session; seconded by Council Member McCord.   The motion carried by the following vote: Mayor Rowe – aye; Council Members:  Mayer – aye; McCord – aye; Newton – absent; Rodgerson – aye.  Ayes – 4; Nays – none; Absent –1.

Mayor Rowe adjourned the meeting to a Study Session at 5:28p.m.

Sarah Halstead

Deputy City Clerk