JOURNAL OF THE CITY COUNCIL Regular Session

JOURNAL OF THE CITY COUNCIL Regular Session – June 21, 2006

COUNCIL & STAFF PRESENT:

Martha Rowe Mayor

Jeff Newton Councilmember

Tim Crist Councilmember

Jill McCord Councilmember

Dale Blesz Councilmember

Mari E. Macomber City Manager

Vickie Brumbaugh City Clerk

John Buckwalter Public Works Director

Laura Guy Finance Director

Jim Hughes Police Chief

Kris McKim Assistant City Manager

Pat Meredith Human Resource Director

The City Council of the City of Kirksville, Missouri, met in a Regular Session on Wednesday, June 21, 2006, at 5:30 p.m. in the City Hall Council Chambers.

INVOCATION/PLEDGE

Reverend Robert Fredricks, First Assembly of God Church, gave the Invocation. The Mayor and Council led the Pledge of Allegiance.

MINUTES

Councilmember Crist moved to approve the minutes of the regular session of June 7, 2006, as distributed; seconded by Councilmember Blesz. The motion carried by the following vote: Mayor Rowe, aye; Councilmembers Blesz, aye; Crist, aye; McCord, aye; Newton, aye. Nays, none.

ORDER OF AGENDA

City Manager Mari Macomber announced the addition of Item D-1, extension of another Saturday for Farmers Market relocation.

INFORMATION PRESENTATION

Audit Presentation

Heidi Check, CPA of Williams-Keepers LLC, gave the audit presentation, reporting this is the second year they have done the audit for Kirksville. She explained the CAFR is a positive reflection on the city, and this one was for a nine-month period due to the fiscal year change. There are two statements – government wide and fund financial. Ms. Check reported there were no incidents of non-compliance, no weakness areas of financial report. She added the Management Letter reflects no material weaknesses, but does reflect that the fixed asset system is not workable and does not calculate well. They recommend software to keep accurate information. The signature stamp should be locked up.

Public Hearing on CDBG Application

Mayor Rowe opened the public hearing at 5:52 pm. regarding an Interim Financing Loan on behalf of Commercial Envelope.

Kris McKim explained that companies cannot make application for these type of loans, but the city can apply on their behalf. The loan is based on job creation within the company. Holding a public hearing is one of the first steps before submitting an application.

Mayor Rowe asked if anyone wished to speak in favor of the grant application. There was no response.

Mayor Rowe asked if anyone wished to speak against the grant application. There was no response.

Mayor Rowe closed the public hearing at 6:04 pm

CITIZEN PARTICIPATION

None.

ACTION PRESENTATIONS

BILL NO. 2006-20 ORDINANCE NO. 11767

AN ORDINANCE REPEALING SECTIONS 23-41 THROUGH 23-50 OF ARTICLE II, DIVISION 3 DOWNTOWN BUSINESS DISTRICT GROSS SALES, EFFECTIVE JULY 1, 2006; AND DECLARING SAME TO BE NULL AND VOID AND OF NO EFFECT.

Councilmember Newton moved to adopt Bill No. 2006-20 on first reading; seconded by Councilmember Blesz.

Mari Macomber reported this tax has been renewed several times over the years. The City Council created the Downtown Improvement Committee to collect gross receipts tax to help downtown improvements. They re-organized, but the gross receipts sales tax has not been paid by everyone. Use of the funds has not been consistent. Council asked that this tax be repealed, and the downtown group would seek another avenue for improvement assistance funds.

The motion carried by the following vote: Mayor Rowe, aye; Councilmembers Blesz, aye; Crist, aye; McCord, aye; Newton, aye. Nays, none.

BILL NO. 2006-21 RESOLUTION NO. R6-21-536

A RESOLUTION OF THE CITY COUNCIL OF KIRKSVILLE, MISSOURI STATING INTENT TO SEEK FUNDING THROUGH THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM AND AUTHORIZING THE MAYOR TO PURSUE ACTIVITIES IN AN ATTEMPT TO SECURE FUNDING.

WHEREAS, Title 1 of the Housing and Community Development Act of 1974 does state as its primary objective “the development of viable urban communities, by providing decent housing and suitable living environment and expanding economic opportunities, principally for persons of low to moderate income.” and;

WHEREAS, Title 1 of such act does offer to communities the opportunity for monetary assistance in accomplishing its stated primary objective, and;

WHEREAS, the Missouri Department of Economic Development is designated to award Community Development Block Grants under Title 1, and;

WHEREAS, the City does have areas of need which may be addressed through the Community Development Block Grant program;

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF KIRKSVILLE, MISSOURI, that the City desires to participate with the Missouri Department of Economic Development in plans and activities for the improvement of our community under the activities authorized pursuant to the Housing and Community Development Act of 1974.

THEREFORE BE IT FURTHER RESOLVED, that the Mayor of the City of Kirksville hereby is authorized to prepare and submit documents which are necessary in applying for funding and establishing an administrative organization to implement activities pursuant to the aforementioned act.

Councilmember Crist moved to approve Bill No. 2006-21; seconded by Councilmember Newton. Kris McKim explained this funding allows the city to complete the loan application for submittal to the state.

The motion carried by the following vote: Mayor Rowe, aye; Councilmembers Blesz, aye; Crist, aye; McCord, aye; Newton, aye. Nays, none.

Kirk-Tran Fixed Route

Councilmember Crist moved to authorize the City Manager to enter an agreement with OATS for Kirk Tran public transportation services from July 1, 2006 through June 30, 2007; seconded by Councilmember McCord.

Kris McKim reported they are working on a fixed route, effective July, which requires a third bus. The contract rate has risen by $1.00.

The motion carried by the following vote: Mayor Rowe, aye; Councilmembers Blesz, aye; Crist, aye; McCord, aye; Newton, aye. Nays, none.

Red, White & Blue Fourth of July Parade

Councilmember Newton moved to approve the use of city streets for the All American Red, White and Blue Fourth of July parade; seconded by Councilmember Crist.

Police Chief Jim Hughes explained the parade route will begin at Franklin and Missouri, traveling south on Franklin to Jefferson, west on Jefferson to Elson and then north on Elson to Missouri. Other events are fireworks south of the YMCA, and activities at the amphitheater.

The motion carried by the following vote: Mayor Rowe, aye; Councilmembers Blesz, aye; Crist, aye; McCord, aye; Newton, aye. Nays, none.

Farmers Market Street Closure Extension

Councilmember Blesz moved to approve the extension of one week for the use of city streets for the Farmers Market, as a result of displacement from the Courthouse Improvement Project; seconded by Councilmember Newton. The motion carried by the following vote: Mayor Rowe, aye; Councilmembers Blesz, aye; Crist, aye; McCord, aye; Newton, aye. Nays, none.

Liquor License Renewals (2^nd half)

Councilmember Crist moved to approve the renewal of liquor licenses for the merchants holding said licenses for the annual period commencing July 1, 2006; seconded by Counclimember McCord. The motion carried by the following vote: Mayor Rowe, aye; Councilmembers Blesz, aye; Crist, aye; McCord, aye; Newton, aye. Nays, none.

Pungo Jungo, d/b/a Travelers Square Hotels/Café Casablanca

Councilmember Newton moved to approve a liquor license for Pungo Jungo Café Casablanca, contingent upon passage of the required inspections and issuance of a business license; seconded by Councilmember Crist.

Laura Guy explained that the Travelers Hotel has a liquor license, but the new restaurant, Café Casablanca, does not, and therefore is applying for a sale of intoxicating liquor by the drink, and a restaurant bar Sunday Sales license.

The motion carried by the following vote: Mayor Rowe, aye; Councilmembers Blesz, aye; Crist, aye; McCord, aye; Newton, aye. Nays, none.

MFA Oil

Councilmember Blesz moved to authorize the City Manager to enter into agreements with MFA Oil, Inc. to provide diesel fuel and unleaded gasoline for the City’s vehicle fleet; seconded by Councilmember Newton.

John Buckwalter reported that bids were solicited with only one submittal from MFA for both fuels.

The motion carried by the following vote: Mayor Rowe, aye; Councilmembers Blesz, aye; Crist, aye; McCord, aye; Newton, aye. Nays, none.

Committee/Board Appointments

Councilmember McCord moved to approve the re-appointment of David Jacobs, Martha Rowe, Sue Robinson, Doug Brown and Karla Dwyer to the Affordable Housing Board; the re-appointment of Jan Hartje and the new appointment of Bonnie Collier to the Nancy Reed Fugate Commission. seconded by Councilmember McCord. The motion carried by the following vote: Mayor Rowe, aye; Councilmembers Blesz, aye; Crist, aye; McCord, aye; Newton, aye. Nays, none.

Second Reading

BILL NO. 2006-20 ORDINANCE NO. 11767

WHEREAS, the Kirksville Downtown Improvement Committee established a membership base to support the needs of the central business district; and

WHEREAS, the membership support did not generate the revenues needed by the organization; and a gross sales tax was imposed by passage of Ordinance No.10780 in 1987; and

WHEREAS, the gross sales tax was renewed for periods of time, with the latest expiration on June 30, 2006.

NOW, THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF KIRKSVILLE, MISSOURI.

SECTION I. That Sections 23-41 through 23-50 are hereby repealed, effective July 1, 2006, and declared null and void and of no effect.

Councilmember Crist moved to adopt Bill No. 2006-20 on second reading; seconded by Councilmember Newton. The motion carried by the following vote: Mayor Rowe, aye; Councilmembers Blesz, aye; Crist, aye; McCord, aye; Newton, aye. Nays, none.

COMMENTS

City Manager Macomber announced there will be a Town Hall meeting on August 30 at 7:00 p.m. to discuss and hear comments regarding a non-smoking ban. The location will be announced later. Clayton Dillavou will speak at next week’s Council Study Session on watershed management and water source protection plans; other topics will be a possible ordinance on spot lights, and committee/board appointments.

ADJOURNMENT

There being no further business to come before the Council, Councilmember Crist moved to adjourn to an executive session regarding a Personnel Matter, RsMO 610.021(3); seconded by Councilmember Newton. The motion carried by the following vote: Mayor Rowe, aye; Councilmembers Blesz, aye; Crist, aye; McCord, aye; Newton, aye. Nays, none.

Mayor Rowe adjourned the meeting at 6:30 p.m.

Vickie Brumbaugh, CMC/MRCC

City Clerk