JOURNAL OF THE CITY COUNCIL Regular Session – July 19, 2006
COUNCIL & STAFF PRESENT:
Martha Rowe Mayor
Tim Crist Councilmember
Jill McCord Councilmember
Dale Blesz Councilmember
Howard Hickman City Attorney
Kris McKim Assistant City Manager
Sarah Halstead Deputy City Clerk
John Buckwalter Public Works Director
Jim Hughes Police Chief
Absent: Jeff Newton, Councilmember
Mari E. Macomber, City Manager
The City Council of the City of Kirksville, Missouri, met in a Regular Session on Wednesday, July 19, 2006, at 5:30 p.m. in the City Hall Council Chambers.
INVOCATION/PLEDGE
Reverend Curtis Ferguson, Rehoboth Baptist Church, gave the Invocation. The Mayor and Council led the Pledge of Allegiance.
MINUTES
Councilmember McCord moved to approve the minutes of the regular session of July 5, 2006, as distributed; seconded by Councilmember Crist. The motion carried by the following vote: Mayor Rowe—aye; Council members: Blesz—aye; Crist—aye; McCord—aye; Newton—absent. Nays—none.
CITIZEN PARTICIPATION
None.
ORDER OF AGENDA
Assistant City Manager McKim asked that Item 6A—A proclamation presentation—be removed, and that letter G be renamed, adding an Engineering Services motion, since there would be no ordinances discussed. There was a general consensus of the Council to remove 6A, and rename G for the Engineering Services motion.
ACTION PRESENTATIONS
BILL NO. 2006-22 RESOLUTION NO. R7-19-537
A RESOLUTION OF THE CITY OF KIRKSVILLE, MISSOURI, AUTHORIZING THE EXECUTION OF LEGAL DOCUMENTS FOR THE SALE OF A PORTION OF CITY PROPERTY AND LAND DESCRIBED AS FORMER RAILROAD RIGHT-OF-WAY.
WHEREAS, the Missouri Highway and Transportation Commission approved a project to improve Highway 63, including the length of former railroad right-of-way consisting of 3.98 acres contiguous to the frontage of city property; and
WHEREAS, the Missouri Highway and Transportation Commission finds it necessary to acquire this portion of the city’s property and the city’s interest in the abandoned railroad property for the continuance of improvements to Highway 63; and
WHEREAS, the Missouri Highway and Transportation Commission has offered $1,300 for the city property consisting of 0.39 acre, and $6, 875.50 for the 3.98 acres of former railroad property.
NOW, THEREFORE, BE IT RESOLVED, that the City Council authorizes the City Manager and staff to proceed with the execution of any legal documents on the sale of the city’s property and the former railroad right-of-way.
Councilmember Crist moved to approve Bill No. 2006-22; seconded by Councilmember Blesz.
Assistant City Manager McKim explained that this is land we are not currently using that MO DOT needs to do their expansion of Highway 63. McKim also stated that we are getting comparable dollars for land we recently purchased in this area.
City Attorney Howard Hickman explained that MO DOT obtained a title insurance commitment in October with a lot of requirements that did not make sense. Hickman contacted the title company and they advised him that they had amended the commitment and removed all those requirements. This will be the end of the requirements.
The motion carried by the following vote: Mayor Rowe—aye; Council members: Crist—aye; McCord—aye; Blesz—aye; Newton—absent. Nays—none.
BILL NO. 2006-23 RESOLUTION NO. R7-19-538
A RESOLUTION OF THE CITY COUNCIL OF KIRKSVILLE, MISSOURI STATING INTENT TO APPLY FOR THE DOWNTOWN REVITALIZATION ECONOMIC ASSISTANCE FOR MISSOURI INITIATIVE. (DREAM INITIATIVE).
WHEREAS, the DREAM Initiative is a new initiative created through a partnership of three development agencies: the Missouri Department of Economic Development, the Missouri Development Finance Board and the Missouri Housing Development Commission, and;
WHEREAS, the DREAM Initiative will provide the technical and financial assistance for select communities to more efficiently and effectively engage in the downtown revitalization process, and;
WHEREAS, the goal of the DREAM Initiative is to help several select Missouri communities to:
WHEREAS, the City has already made a commitment to improving the Kirksville downtown area including infrastructure improvement, historic preservation, community services, business development and job creation,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF KIRKSVILLE, MISSOURI, that the City desires to participate in the State of Missouri’s DREAM Initiative, and that the Mayor is hereby authorized on behalf of the City of Kirksville to execute any and all documents required for submission in applying for the DREAM Initiative.
Councilmember Crist moved to approve Bill No. 2006-23; seconded by Councilmember Blesz.
Assistant City Manager McKim explained that this is an Initiative the Governor recently toured the state promoting, and it gives 6-10 selected communities technical assistance and help in existing programs to help in downtown. McKim stated that it will either help us get some additional funding or let us know what is available to us. There is an August 1 deadline for the application, and we hope to know by early fall.
There was a question as to whether there would be any conflict with the TIF, and McKim stated that none had been established.
The motion carried by the following vote: Mayor Rowe—aye; Council members: Crist—aye; McCord—aye; Blesz—aye; Newton—absent. Nays—none.
Water Tower Lease agreement
Councilmember Crist moved to approve a lease agreement with Commnet Wireless to lease space on the south water tower; seconded by Councilmember McCord.
Assistant City Manager McKim explained that we have four or five leases currently on downtown water tower, and this agreement is for the south water tower on Shepherd. This agreement is essentially the same agreement that we have with other tenants, with a few changes: the initial lease amount has been increased to reach the same level as current tenants, and their equipment will be installed on the concrete pad since space allows.
The motion carried by the following vote: Mayor Rowe—aye; Council members: Crist—aye; McCord—aye; Blesz—aye; Newton—absent. Nays, none.
Courthouse Benches Bid
Councilmember Blesz moved to approve a bid from Victor Stanley for benches for the Courthouse Improvement Project in the amount of $18,468; seconded by Councilmember Crist.
Assistant City Manager McKim reported that this is to finish up the Courthouse Square project. The TIF requested replacement of the old benches, since the old benches appearance is in bad shape. Sent this out for bid, of the three companies that have provided quotes in the past, Victor Stanley was the only one to submit a bid. It is a bench we want, and will fit in with the downtown project. The benches are approximately $1,000 each.
The issue of making the benches available to the public for memorials was brought up, but not sure how to go about it. Also the issue was brought up as to whether or not memorial plates would be able to be added to the new benches. McKim stated she believed we would be able to find a way.
The motion carried by the following vote: Mayor Rowe—aye; Council members: Crist—aye; McCord—aye; Blesz—aye; Newton—absent. Nays—none.
KRXL Car Show
Councilmember Crist moved to approve a request from KRXL for the use of city streets for a car show on the downtown square on August 5; seconded by Councilmember McCord.
Jim Hughes explained that this agenda item, and the one to follow, is an annual special event request, and there have been no previous problems.
The motion carried by the following vote: Mayor Rowe—aye; Council members: Crist—aye; McCord—aye; Blesz—aye; Newton—absent. Nays—none.
Kirksville High School Homecoming Parade
Councilmember McCord moved to approve a request for the use of city streets for the Kirksville High School Homecoming Parade; seconded by Councilmember Blesz.
The motion carried by the following vote: Mayor Rowe—aye; Council members: Crist—aye; McCord—aye; Blesz—aye; Newton—absent. Nays—none.
Engineering Services Agreement w/ Benton and Associates, Inc.
Councilmember Blesz moved to authorize the City Manager to execute an agreement with Benton and Associates, Inc. for engineering services for preparation of a Facility Plan Update in combination with a Preliminary Engineering Report, SRF Loan Assistance, and Environmental Clearances for downtown water main replacement and improvements; seconded by Councilmember Crist.
John Buckwalter explained that in order to keep up with the timeline to get into the process for the SRF Loan for the fall issuance we need to have a facility plan for the Water Plant Water Distribution systems updated, and the preliminary design basic outline of scope, materials, etc. for downtown waterline improvements done. He said it would be to our advantage to have Benton & Associates continue with this work, no learning curve involved, since they have been doing the work up to this point. Proposal for the Preliminary Design, Facility Plan Update, Assistance with SRF paperwork and applications, as well as all the permitting through the Department of Natural Resources is $27,120. Project anticipated to come in at near $2 million for construction and engineering services. He stated that the waterlines we anticipate being replaced during the project include line on Franklin and Jefferson both of which are work that must be done on waterlines before we do any significant work on the streetscape. Want to be in the November closing, which would make money available in Spring of 2007. Need to get started or will be at least 2-4 week delay.
The motion carried by the following vote: Mayor Rowe—aye; Council members: Crist—aye; McCord—aye; Blesz—aye; Newton—absent. Nays—none.
Other Items – Future Study Session
Assistant City Manager McKim announced that there will be a study session next week. Items on the agenda to include: Presentation from K-REDI and review of proposed agreement with K-REDI, review of computer bids and discussing the sample watershed ordinance.
ADJOURNMENT
There being no further business to come before the Council, Mayor Rowe adjourned the meeting at 5:50pm.
Sarah Halstead, Deputy City Clerk